Health and Safety policy

Man and Van Southfields Health and Safety Policy

Man and Van Southfields is committed to providing a safe and healthy working environment for our employees, customers, contractors and members of the public who may be affected by our removals and transport activities. We recognise that effective health and safety management is an integral part of delivering reliable moving and delivery services.

This policy sets out our approach to identifying, controlling and reducing risks associated with our work, including packing, loading, transporting and unloading household and commercial goods.

Health and Safety Responsibilities

Overall responsibility for health and safety rests with the company management, who ensure that adequate resources, time and training are provided to implement this policy. Managers are responsible for day-to-day safety management, ensuring staff follow safe systems of work and that any issues are addressed promptly.

Every employee has a duty to take reasonable care of their own health and safety and that of others who may be affected by their actions. Staff are required to:

Follow all safety instructions and procedures provided.

Use equipment and vehicles correctly and safely.

Report hazards, near misses, accidents or unsafe conditions without delay.

Wear appropriate personal protective equipment whenever it is required for the task.

Risk Assessment and Safe Systems of Work

We conduct risk assessments for our core activities, including home and office removals, packing services and goods transportation. These assessments identify potential hazards and set out control measures to reduce risks to a reasonably practicable level.

Before each job, staff are expected to review the specific conditions of the property and access routes, such as stairs, lifts, tight spaces, parking and loading areas. Where necessary, they will adapt the method of work to maintain safety, for example by using additional equipment, team lifts or adjusting loading sequences.

Risk assessments are reviewed periodically or whenever there is a significant change in our work practices, equipment, vehicles or locations that may affect safety.

Manual Handling and Use of Equipment

Manual handling is a key part of removal work and carries a risk of injury if not properly managed. We provide training on safe lifting techniques, team lifting, and the correct use of handling aids such as trolleys, dollies and straps.

Employees must always:

Assess the weight and shape of items before attempting to lift or move them.

Seek assistance or use handling equipment for heavy, bulky or awkward loads.

Avoid twisting, overreaching or lifting above shoulder height where possible.

Follow agreed methods for moving large items such as furniture, appliances and office equipment.

All handling equipment is inspected regularly and maintained in a safe condition. Any defects must be reported immediately, and defective equipment must not be used.

Vehicle Safety and Driving Standards

Our vehicles are essential to our day-to-day operations, and we recognise the importance of safe driving and vehicle maintenance. We ensure that company vehicles are regularly inspected, serviced and maintained in line with manufacturer recommendations and legal requirements.

Drivers are required to:

Hold a valid driving licence appropriate to the vehicle being driven.

Carry out basic vehicle checks before use, including tyres, lights and load security.

Drive responsibly, observing speed limits and road conditions.

Avoid using mobile phones or other distractions while driving.

Ensure loads are evenly distributed and properly secured before departure.

We encourage rest breaks and sensible journey planning to reduce driver fatigue and support safe driving practices throughout our service area.

Working at Customer Premises

Our teams regularly work in customers homes, offices and other premises. We aim to minimise disruption and maintain a safe environment for everyone on site. On arrival, staff will identify any obvious hazards such as trip risks, poor lighting or restricted access and take reasonable steps to control them.

Measures may include keeping walkways clear of packing materials, using warning signs where appropriate and coordinating with customers about safe access routes. Children, pets and other occupants should be kept away from active loading and unloading areas where there is a higher risk of injury.

Personal Protective Equipment

Personal protective equipment is provided where necessary to support safe working, which may include gloves, safety footwear, high-visibility clothing and other items relevant to specific tasks. Employees must use this equipment as instructed and report any loss, damage or defects so that replacements can be arranged promptly.

Training, Communication and Consultation

We provide initial and ongoing training to ensure our staff understand their health and safety responsibilities and have the skills needed to work safely. Training covers topics such as manual handling, vehicle safety, use of equipment, incident reporting and site-specific considerations.

Health and safety matters are communicated through briefings, job instructions and day-to-day supervision. Employees are encouraged to raise safety concerns and suggest improvements. Management will consider all feedback and take appropriate action where necessary.

Accidents, Incidents and Near Miss Reporting

All accidents, injuries, damage to property and near misses must be reported to management as soon as reasonably practicable. Accurate reporting allows us to investigate causes, identify trends and implement measures to prevent recurrence.

Where required, serious incidents will be recorded and, if applicable, reported to the relevant authorities in line with legal obligations. We are committed to learning from incidents and improving our systems and procedures accordingly.

Health, Welfare and Fitness for Work

We recognise the physical nature of removal work and the importance of employees being fit for duty. Staff must not present for work under the influence of alcohol, drugs or any substance that could impair their ability to work safely. Anyone who feels unfit due to illness, injury or fatigue should inform management immediately.

We aim to provide reasonable welfare arrangements for our teams while working, including access to rest breaks, drinking water and appropriate rest periods during longer jobs or journeys.

Policy Review and Continuous Improvement

Man and Van Southfields is committed to continual improvement in health and safety performance. This policy is reviewed regularly and whenever there are significant changes in our operations, legal requirements or industry best practice.

By working together and following this policy, we aim to protect our employees, customers and the public, and to ensure that our removal and transport services are carried out safely and responsibly across our service area.



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Contact us

Company name: Man and Van Southfields Ltd.
Opening Hours:
Monday to Sunday, 07:00-00:00

Street address: 537 Old York Rd
Postal code: SW18 1TG
City: London
Country: United Kingdom

Latitude: 51.4598680 Longitude: -0.1890780
E-mail:
[email protected]

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Description: For a same day relocation services in and around Southfields, SW18, hurry up and give us a call right now. We guarantee 100 % great results.
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